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Public/Private Tasks

The Public/Private Tasks feature allows a user to set a task to either Public (Shared) or Private.

Key Term:
  • Product Information Management (PIM): facilitates the central management and maintenance of an enterprise’s product data, content or any related information.
Description:

  • Tasks are action events created within an article that are intended for a user. In the system, the tasks contain a description of what action should be done. This feature allows a user to set a task to either Public or Private:

    A Public task is shared among users. A Private task is only for the user who created that task (and other users granted with permission to access the task).
Related topics:
Application:

  • An administrator can set a task to remind another user of an action that needs to be done on a particular day.

  • Example:

    An administrator can create a task for a user to create a new variant for a product. An administrator sets it to Public Mode. The user assigned to the task can check the things to be completed and their relevant dates using the calendar view.

How-to: Public/Private Tasks

To set a task to either public or private, follow these steps:


  1. Go to PIM and select a product.
../../../../../_images/publicprivatetasks_gotoPIM.PNG


  1. Click on the Tasks tab to create a new task.
../../../../../_images/publicprivatetasks_clickonthetasktab.PNG


  1. Select the Content Level task.
../../../../../_images/publicprivatetasks_clickonthecontentleveltask.PNG


  1. Click on Add New Task button to create a new task.
../../../../../_images/publicprivatetasks_clickontheaddnewtaskbutton.PNG


  1. Enter the name of the new task then click on the Save button.
../../../../../_images/publicprivatetasks_enterthenameofthenewtask.PNG


  1. Toggle between the Public or Private Mode using the lock icon.
../../../../../_images/publicprivatetasks_togglebetweenpublicorprivate.PNG


  1. Set the important dates for the task.
../../../../../_images/publicprivatetasks_setthedates.PNG


  1. Go to PIM and go to the Calendar View to check the task.
../../../../../_images/publicprivatetasks_gotoPIMandcalendarview.PNG


Note: If a task is set in Private Mode, other users will not have access to view that task (except for those who are given permission).


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Last updated: Jul 27, 2018

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